Home  Records Program  Establishing a Record

			• Record application • Record transmittal • Record renewal • Jurisdictional acceptance of an NCEES Record Records Department: Phone: (800) 250-3196 Fax: (864) 654-6966

Summary — Below are answers to commonly asked questions about establishing an NCEES Record:

What is the NCEES Records Program?

The NCEES Records Program serves as a verifying agency for an engineer or surveyor who is seeking multiple-jurisdiction licensure by comity. Applicants to the program must already be licensed with at least one licensing board in the United States or its territories. An NCEES record is not established automatically when an engineering and surveying license is granted. The engineer or surveyor must initiate the process by making application to the NCEES.

Through this program, the Council verifies and houses the Recordholder's file, which contains the college transcripts, licensure information, professional engineer or surveyor references, and employment verifications. When licensure in additional jurisdictions is needed, a copy of the NCEES Council Record can be transmitted to other licensure authorities with a written release.


Why should I establish a Record?

Establishing an NCEES Record will reduce the time and simplify the paperwork needed to become licensed in multiple jurisdictions.

Since the NCEES Record contains verified transcripts, in most cases you will not have to duplicate this information. Most boards will accept the NCEES Record without requiring further information. However, some licensing boards may require additional information.

When you seek licensure in an additional jurisdiction, you can request that a copy of your Record be sent to other licensing authorities. (Your Record cannot be released without your consent and cannot be released to any other agency or person.) See Transmittal Forms.

NCEES waives the fee for transmitting a Record to jurisdictions that require an NCEES Record.

If you are establishing a Council Record for the first time and are applying to Kentucky, New Mexico, Puerto Rico or Massachusetts, your transmittal fee is waived. Please check the appropriate state in section "E" of your application. Please forward the transmittal form directly to the jurisdiction to which you are applying, along with the state application fee. You may access the NCEES transmittal form here.

Please note:
If applying to Kentucky, New Mexico, Puerto Rico or Massachusetts, after completion of the NCEES council record the normal $60 transmittal fee will apply.

NOTE: You must initiate the process of establishing an NCEES Record. It is not automatically done for you when you apply for an exam or licensure.


What information does a Record contain?

When complete and verified, your NCEES Record will contain a concise report of the following information:

• Education transcripts
• Work experience
• Professional references
• Examination results

Recordholders will receive annual renewal forms for reporting current information about the past year's activities and/or current engineer or surveyor references. All Record files are kept indefinitely.

The information is released to licensing boards only. The respondents are guaranteed confidentiality regarding their responses on your character and employment.


Who is eligible to establish a Record?

Applicants must already be licensed as a professional engineer or surveyor with at least one licensing board in the United States or its territories.


Does an NCEES Record guarantee licensure?

No. Licensure is a distinctive function of the licensing board. NCEES merely functions as a centralized recordkeeping service for the convenience of the professional who seeks multiple-jurisdiction licensure. The NCEES Record is designed to be a recognized and reliable source of information for review.


Do any licensing boards require an NCEES Record as part of their licensure application process?

Kentucky, Massachusetts, and Puerto Rico require a Record as a part of their engineering and surveying comity licensure application process. New Mexico requires a Council Record for engineers pursuing comity licensure. For all other licensing boards in the United States and its territories, you have the option of applying directly to each board.

Requiring a Council Record benefits licensees because NCEES waives the fee for transmitting Records to jurisdictions that require them. Once professional engineers and surveyors have established a Council Record, there is no need to duplicate efforts each time they apply for licensure in other jurisdictions.

Is the NCEES Record recognized by all U.S. jurisdictions?

Yes. An NCEES Record is recognized as verified information by all licensing boards in the United States and its territories. However, a licensing board may not accept all portions of the Record and has the right to request additional information.

NOTE: If requested, NCEES will transmit Records to Canada, but we do not know how they will be used or accepted.


Which portions of the NCEES Record does each licensing board accept?

All licensing boards will require that the applicant complete at least part of their standard applications, and a few may require additional information to supplement the NCEES Record. For more detailed information, please review the Jurisdictional Acceptance chart.


What is the time frame for establishing my NCEES Record?

The entire process takes 2–3 months to complete. The time varies according to how quickly your respondents verify your information. You have a year from filing your application to complete the process and establish your NCEES Record.


What are the fees associated with the Records Program?